Strategic procurement

Tabled Report 1: 2016–17

Tabled date

2016-09-27

Report year

2016-17

Economic development

Entities audited

Not identified in the published HTML audit scope.

Recommendations

1. QAO's text Addressed to: the Department of the Premier and Cabinet, Queensland Treasury and the Department of Housing and Public Works (DHPW)

   work together to:

   • confirm the role and level of authority required by the Office of the Chief Advisor — Procurement to enable strategic procurement outcomes
   • assess the merits of retaining the role within the DHPW verses within a central agency.  

2. QAO's text Addressed to: the Office of the Chief Advisor — Procurement collaborates with government departments to

   develop a Queensland Government procurement planning guide that establishes better practice and defines the roles and responsibilities for creating category and agency procurement plans

3. QAO's text Addressed to: the Office of the Chief Advisor — Procurement collaborates with government departments to

   develop a benefits realisation framework to ensure that departments consistently establish, measure, report, and validate benefits 

4. QAO's text Addressed to: the Office of the Chief Advisor — Procurement collaborates with government departments to

   improve procurement capability in the public sector as part of its current program, and:

   • review, and agree with departments, the technical competency framework so that it includes all the skills a procurement professional needs to be effective, like data analytics and benefits realisation
   • review and update the procurement training needs assessment so it aligns to a professional accreditation scheme
   • implement a professional accreditation scheme for procurement staff in government to incentivise them to undertake certification and continue with professional development activities.  

5. QAO's text Addressed to: the Office of the Chief Advisor — Procurement and the Department of Science, Information Technology and Innovation collaborate with government departments to

   develop a procurement data strategy that identifies and assesses:

   • what procurement data government departments need to record
   • how procurement data should be categorised, ideally using a universally recognised categorisation approach 
   • cost-benefit of options for improving existing systems to improve the quality and accessibility of procurement data from a central source.

6. QAO's text Addressed to: all departments

   work with category leads to develop an agency procurement plan that includes, in addition to the QPP’s minimum requirements:

   • spend analysis by the categories established and agreed with the Office of the Chief Advisor — Procurement
   • their use of existing whole-of-government supply arrangements
   • agency-specific opportunities (economic, social, and environmental) to realise procurement benefits and reduce processing costs
   • measurable benefits targets (financial and non-financial) against realistic timeframes that departments set, but which align to whole-of-government category goals and objectives. 

Authoritative report — Queensland Audit Office

Report PDF on QAO